The following procedures have been developed by the OAS to guide students who are approved for note taking assistance as an accommodation. Notes are intended for a student’s personal study use only and are not to be shared with other individuals.

  1. Students who have been approved for this accommodation must give a copy of their Accommodation Plan to their professors (preferably via email).

  2. As early as possible in the semester discuss with your professor how the note taking accommodation will be implemented in the course. Ask the professor to make a note taker announcement in class or ask if the professor can ask a specific student, as appropriate.

  3. In class, your professor should read the announcement specified by the Office of Accessibility Memo asking for a note taker, or ask a specific student to provide the notes. The professor should maintain confidentiality by not disclosing your name to the class.

  4. The professor should promote communication between you and the note taker within a week after making the announcement. If your professor does not notify you that a note taker has been identified, ask the professor to make another announcement or to approach a specific student who may be interested. If a note taker has not been identified within two class periods after initial request, contact the Office of Accessibility Services for assistance.

  5. Your professor should refer the note taker to our offices to complete the necessary paperwork to receive a gift card at the end of the semester.

  6. Your note taker should arrange a system to provide you with notes within 48 hours of the class. Possible options for the note taker include a) typing notes and printing or emailing 2) using regular notebook paper and making hard copies 3) using notebook paper then scanning and emailing.

  7. If you do not receive you notes within 48 hours of the class, contact your note taker. If this does not resolve the problem, contact our office as soon as possible.

  8. It is also recommended that you take your own notes to the extent you can. If you must miss class, inform your note taker in advance when absence is predictable. If you withdraw from the course, notify our office immediately.

  9. Determine with your note taker how note taking will be handled if he or she is must be absent (e.g. make prior arrangement with another classmate to share his/her notes).

  10. If you believe your notes are insufficient or lacking in some way, discuss the problem with your note taker. If the problem continues, contact our office. It is important that you notify us as soon as possible so we can work with you to find a solution.