Students must make satisfactory academic progress in order to receive funds from the Federal Pell Grant, Supplemental Educational Opportunity Grant, Perkins Loan, College Work-Study Programs, and the state and institutional aid programs. Awards will be withdrawn from students who do not maintain satisfactory academic progress. Institutional scholarship programs require a student to maintain a 2.5 cumulative grade point average unless noted otherwise.
An academic year is defined as 29 credit hours. Remedial credits can be included.
Changes in Financial Status
Students must report changes in financial status (decreases in income, benefits, etc.) to the Office of Financial Aid. The student’s financial need may be recalculated based on the change(s), and adjustments to financial aid packages will be made if necessary.
Students may only be degree-seeking and receiving federal financial aid at one college. The United States Department of Education will notify Chesapeake College if a student is enrolled at two colleges within the same semester and awarded financial aid at both colleges. Once notified, we will rescind ALL aid awarded and the student will be responsible for their semester charges.
Students convicted of processing or selling illegal drugs while receiving federal aid will lose eligibility for federal financial assistance until certain conditions are met. For more information, contact Federal Student Aid Processing at 1-800-433-3243 or please review the "Loss of Eligibility under Federal Policies".
Duration of Pell Grant Eligibility
Students will not be eligible for Federal Pell Grants beyond 12 semesters or equivalent as determined by federal regulation. Federal regulations will provide fractional equivalents for terms in which a student is enrolled less than full-time.
Financial aid awards may be adjusted when students change their enrollment status (e.g. from full-time to three-quarter or one-half time). In some instances, these students may be required to repay a portion of the aid received. Students must notify the Office of Financial Aid of all changes in enrollment status. Students reported as never attending class will have their aid rescinded. Students must register for all sessions within a term such as "Fall Interim" during the normal registration process prior to the start of the regular term.
Financial aid recipients with sufficient aid who have registered and accepted their awards via self-service will have their course registration secured. Disbursements take place later in the semester.
Students awarded scholarships from outside the institution must report these awards to the Office of Financial Aid. If a student’s direct costs have been met, the award package may be reduced.
Students who receive funds in excess of their financial need are over-awarded. The amount of the over-award must be repaid, regardless of the origin of the error, before further federal financial assistance may be received.
Financial aid will only pay for a course taken twice. Students repeating a course for the third time regardless of the grade will have their aid awarded based on the remaining eligible courses enrolled.
Students are eligible to receive aid for repeated course work IF that previous course work was not paid for with Title IV aid (Federal Pell Grant, Federal SEOG and Federal Perkins Loan)
Financial aid is prohibited for repeat courses where the student received an "R" grade.
Students who are receiving financial aid must use their student identification number when making inquiries to the Financial Aid office and when purchasing books from the College's Bookstore.
In the event that a student receives multiple tuition scholarships, the institutional tuition scholarship will be re-awarded to another student. This is to ensure that a maximum number of Chesapeake students are being considered for such scholarships.
Students receiving financial aid must attend class regularly. Once notified of non-attendance in one or more classes, the Financial Aid Office must RESCIND ALL aid offered/accepted until the student provides proof of attendance.
Students selected for verification by the United States Department of Education or Chesapeake College must provide all necessary financial documents before any financial aid will be disbursed. Failure to comply may result in the student being responsible for all institutional charges incurred for the term. Please see the "Verification Forms and Policy" for more information.
Federal financial aid recipients who withdraw completely from the term will be subject to regulations governing the return of federal funds. Federal funds will be prorated using software provided by the United States Department of Education. Students owing a refund will not be permitted to register for future terms until the balance is paid in full. Attendance will be monitored and unofficial withdrawals will be subject to the same federal regulations. Students reported as never attending class will have their entire aid package rescinded. Students will be responsible for all institutional charges incurred for the term.